Organization: Internal Displacement Monitoring Centre
Country: Switzerland
Closing date: 03 Mar 2019

The Internal Displacement Monitoring Centre (IDMC) is the world’s authoritative source of data and analysis on internal displacement. Since our establishment in 1998 as part of the Norwegian Refugee Council (NRC), we offer a rigorous, transparent and independent service to the international community, and inform policy and operational decisions to improve the lives of people living in, or at risk of, internal displacement.

With a team of 23 people in Geneva and an annual budget of 5 million USD, we monitor more than 130 countries in the world for which we provide verified, consolidated and multi-sourced estimates of the number of people internally displaced or at risk of becoming displaced by conflict, violence, disasters and development projects. We complement this global data with interdisciplinary research into the drivers, patterns and impacts of internal displacement. Using this evidence, we provide tailor-made advice and support to inform global, regional and national policy-making. Our data and evidence are published on our website and via our Global Internal Displacement Database (http://www.internal-displacement.org/database/displacement-data). Our flagship report, the Global Report on Internal Displacement (http://www.internal-displacement.org/global-report/grid2018/), published every year in May, is the world reference on IDP statistics, featuring trends and thematic analyses, country and regional spotlights.

1. Role and responsibilities
The purpose of the Grants Management intern is to consolidate and streamline IDMC’s grants management procedures and implement an improved system that allows for more accurate, efficient, and comprehensive reporting of IDMC’s work to funding partners.

The main responsibilities of this position are:

1. Support compilation and drafting of IDMC reports to donors, ensuring quality, accuracy and timeliness.
2. Maintain organised filing system of donor files
3. Support the development and rollout of IDMC’s new project management system
4. Support the development of a sound Monitoring and Evaluation strategy for IDMC

Specific responsibilities:

Grants management

• Liaise with project managers to ensure the timely submission of grant reports.
• Maintain an updated grants/project management database that tracks reporting deadlines, status updates on projects, grant agreement requirements, and important project milestones.
• Ensure all donor files are up-to-date with approved proposals, reports, grant agreements, and formal donor communication.
• Working with the Business Development Manager and NRC Digital Transformation team, support the development of a new grants/project management system that allows for more accurate, comprehensive, and efficient reporting and grants management.
• Monitor IDMC’s activities against its donor commitments, annual logical framework, and strategy.
• Support the development of impact indicators, and rollout of impact assessments of IDMC’s work.

Critical interfaces:

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• IDMC’s Business Development Manager – for backstopping, oversight and quality control on reports, project management platform, and grant agreements.
• IDMC’s Project Managers for input on reports and identification of needs in updated project management system.
• NRC’s Institutional Partnership Section for coordination with reporting requirements to NRC’s framework agreement.
• NRC’s Digital Transformation team – for rollout of new project cycle management software to improve grants management.

2. Competencies

a. Professional competencies

Generic professional competencies for this position:

• Training and some experience in project cycle management and grants management for non-profit organisations.
• Excellent written and oral communication skills in English.
• Minimum Bachelor’s (preferred Master’s) degree in International Affairs, Economics, Business Administration or Information Technology.
• Work experience in the humanitarian and/or development sector an advantage.
• Excellent organisational and computer skills; experience with project management software such as Salesforce an advantage.
• Proven skills in report-writing and document editing required; exposure to monitoring and evaluation or reporting against logical frameworks is desirable.

b. Behavioural competencies

• Planning and delivering results
• Working with people
• Analysing
• Communicating with impact and respect
• Coping with change

Miscellaneous

• The internship position lasts for a period of 9-12 months.
• The position is full-time, 40 hours per week.
• Please note that for reasons related to the procedure for work permits in Switzerland, only candidates with an EU/EFTA nationality or a valid work permit for Switzerland can be considered for this role.

How to apply:

Applications will only be accepted through the NRC recruitment platform: https://www.nrc.no/vacancies/.

Only shortlisted candidates will be contacted.

We look forward to receiving your application.